Skip to Main Content
Chat With Us

Submission Workflow in OJS 3


Publishing a Full Issue in OJS

This guide will help work you through the four stages; Submission, Review, Copyediting, and Production of the OJS submission workflow.

Publishing a Full Issue

When you submit articles to OJS, the Production stage allows you to assign them to a specific place in an issue.  However, it is also possible to take an PDF version of your issue and post that so that the entire Issue can be downloaded at one time.

Please follow the directions below for posting your Full Issue.

  1. Navigate to your OJS dashboard and select Issues, where you will be prompted to select either Future or Back Issues.  
    • For posting a NEW ISSUE, select future issues (back issues is used to edit issues that have already been published.)


  1. Once you are in Future Issues, you will see all of the future issues that have been set up for future publication (oftentimes there are none - as once an issue is published, it moves to Back Issues.) Click on Create Issue to post your new full issue.

Future Issues tab with Create Issue circled

  1. Once you have selected "Create Issue" a new window will appear, where you will be prompted to add the metadata for your issue.


  1. Fill in the information about your issue and then click save - please view the image below to see how the issue will present and where specific metadata will appear.  The Checkboxes by VOLUME, NUMBER, YEAR, and TITLE, can be toggled on or off; un-checking the box will hide this information on the issues page that readers can view.


See above to view the cover image, issue title, issue description, and volume and number. While we now have a record for the issue, we will need add the issue itself as a PDF. 

  1. After you have saved your metadata, select your issue again and this time select Issue Galleys, and Create Issue Galley.


  1. Once you select, "Create Issue Galley," you will be prompted to fill in the information about your upload:


Be sure to:

  • Upload your Full Issue PDF - this is how your readers will access the content in your journal
  • Label your Galley Label: PDF. This is strongly recommended as it alleviates confusion as to where you click to download the full issue PDF

Once you have done this - your issue is published and available online - please follow the link to the Library Test Journal to see how the cover image, PDF link, description, and issue title appear on the homepage.

Library Test Journal Example



Digital Publishing and Outreach Specialist

Profile Photo
Gabriel Feldstein
O'Neill Library
140 Commonwealth Avenue,
Chestnut Hill, MA 02467
VM: (617) 552-1652 & Cell: (617) 584-0468